How we look after your personal data

Transition Cambridge is all about community, and communities are made of people. We want everyone in our community to feel confident about the way we handle your personal data. We undertake to be responsible and proportionate about this and we expect the same from you. If you ever have a concern, please do not hesitate to contact us. If you wish to be removed from our systems, let us know and we will do so promptly (normally within a few days, but please remember we are a volunteer organisation and have other commitments).

The information we keep

  • Your email on our newsletter list.
  • Your email on our membership list (for members).
  • Your email and correspondence within a group or project; mentions in group activities including meeting minutes. All members have responsibilities in this area.
  • Information you have submitted to us through the news and events system.
  • Pictures and sometimes names on the website and blog only with permission.

Newsletter

Most of you will be registered on our newsletter. That means we have your email address on our 3rd party newsletter service database. We only use these emails for sending out newsletters nothing else.

Due to recent legislation we are now also required to retain evidence that you have requested to be on the newsletter email list. In most cases that means we retain an email that was sent to us as a notification of your signup.

Membership list

Annually we compile a list of members to be invited to the AGM. It includes your name, email, and the groups or projects in which you are active. You are a member if you:

  • live, work or study in Cambridge or otherwise participate in Cambridge communities and
  • participate in group meetings, or give other forms of voluntary support, such as administration, organisation or at events.

Correspondence within a group

Your group leader and co-volunteers are your friends and we expect you all to treat each other with courtesy. In particular, you will not pass on contact details to third parties, even within the group, except with explicit permission. (If sending out emails directly, BCC: is a very useful tool).

Most groups use a 3rd party system such as Google Groups to allow members to exchange emails without revealing addresses. Records (such as meeting minutes) that are shared within the group will never contain contact details and usually only abbreviated names.

Information submitted for news and events

When you submit information for our news and events pages you give us permission to publish it. The only exception is your contact details which you give for us to respond to your request.

Website and blog

We will ask for permission before identifying you in an article on the website or blog; also for pictures, if you are a main subject we will ask your permission before publishing. We will normally ask how you wish to be identified.

If you have a concern about any of these issues, a mistake to be corrected, or if you wish to be removed from any of our records, please let us know

Our Mission

Transition Cambridge aims to help Cambridge make the transition to ways of life that are more resilient in the face of rising energy prices and a changing climate.

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